If on a Company, Contact or Property record, navigate to the Project related list and click New Project.
If on the Project home page, click the New button.
If the Project is not created by clicking Convert on a Listing, select the appropriate Record Type
Fill in the Appropriate Fields
Some key fields for a Tenant Representation Project Include:
Project Name - This is a required field. Apto suggests using a uniform naming convention for all of your Projects. An example would be Client Name - Date, or Property Name - Date.
Tenant - This is a lookup to the Contact Object. It is the lead tenant contact involved in the project, the decision maker who will ultimately decide whether the space is leased or not.
Tenant Company - This is a lookup to the Company Object. If left blank this field will automatically fill itself in with the Company associated with the Tenant entered in the previous step once the record is saved.
Landlord - This is a lookup to the Contact Object. It is the lead landlord contact involved in the project, the decision maker who will ultimately decide whether the space is leased or not.
Landlord Company - This is a lookup to the Company Object. If left blank this field will automatically fill itself in with the Company associated the Landlord entered in the previous step once the record is saved.
Property - This is a lookup to the Property Object. This is the property under contract.
Space - This is a lookup to the Space Object. This is the space under contract.
Status - The status of the project. This is used in views and reporting to determine if a project is Active, Closed, or Dead.
Commission ($) - Used for forecasting potential commission. This will automatically fill in a value on the commission related list.
Certain fields will all be filled in if the Project was created by hitting Convert from a Listing.
Once the record is saved the Commissions related list will automatically create a record.
If the Record is Converted from a Listing it will retain the commission structure created on the Listing.
If the Project is created new:
The Project will have one related commission record at first.
It will Assign 100% of the fee on the deal to the user who created the Project.
In order to edit this or add additional Internal Agents (Users) or External Agents (Contacts) click Edit Commission
To add Internal Agents click Add Internal Agent
a. Enter their percentage of the deal
To add External Agents click Add External Agent
Enter their percentage of the deal
The Total % must equal 100% before saving the record.
If the Project dies
Modify the Status to Dead.
If the Project is Closed
Click the Convert button
Once the Convert button is clicked the system will work to create a Comp record.
The Status of the Project will be updated to Closed
The Commission record(s) will be moved from the Project to the Comp
The Comp will be named the same as the Project
The Tenant, Tenant Company, Landlord, Landlord Company Property, Space, Commission ($), Contract Price and Record Type will all be pulled through to the Project