- Users must have an Apto minimum version of 5.6.x or newer
- Users must have an active Apto account
- Users must have property data
- Mapping must be enabled
- Properties must be geocoded
Using keyword, polygon, radial and field filter search to find properties
Using both property and location attributes, you can isolate properties and their owners and managers that meet your specific business need, such as a list of prospective buyers around a new listing. Here’s how:
Keyword and field filter search functions
1. Search by keywords contained on the property record such as street name, city, state, property name, etc. For example, if you want to find all properties on Colorado Blvd, just type it in the “Find” search field.
2. Filter by status:
- All Properties
- For lease
- For sale
NOTE: The filter form will change based on the property status chosen. The fields displayed are relative to the state of the property. For example, choosing “Leased” will display “Lease Rate” and “Lease Date”.
3. Filter Fields (see previous note):
(if data is available on property record):
- Square footage
- Number of units
- Lot size
- Property Type
- Year Built
- Sold Date
- Leased Date
Polygon and Radial search
You can also use the polygon and radial search functions that allow you to “draw” on the Apto Maps interface so that you can highlight the exact areas of focus that you want to pull property information from. Below we will expand on these functions in more detail.
Use case Example 1: Using Buyer Criteria
As a broker, you may come across a conversation with a potential client where they say “I’m looking for 30,000 to 40,000 square feet in the Denver market, what have you got?”. Using Apto Maps, we can potentially find listed properties based on the simple example buyer criteria mentioned above.
1. While on the phone with this prospect, in Apto Maps enter in the buyer criteria in the corresponding filter fields. First, filter by status (for this example we use “For Sale”).
2. Then, enter your additional filter criteria to further narrow your results to those properties that are currently “Listed, between 30k and 40k square feet and located in downtown Denver”. To do this, we can enter in our square footage range on the available fields for “Building Size Min and Max”, then globally search for “Denver” in the search bar to find what we are looking for.
3. We can now build a call list to reach out to the building owners in question to see if we can set up a meeting between them and our prospect.
Use case Example 2: Using the Polygon feature to find listed properties on the Map
Say that you are talking to a prospect and they ask you for a list of properties within a specific submarket or neighborhood. You can do this very easily by using the polygon to draw in your prospect’s area of interest. With your custom-drawn polygon, it’s easy to create targeted call lists to reach out to building owners and landlords to see if they have what your prospect is looking for.
1. Click on the polygon icon in the bottom right corner of the Apto Maps screen.
2. Create your polygon view by clicking on the map in the desired areas, then click SAVE to save your shape.
3. Once your polygon search shape is saved, you will see your listed and unlisted properties in the polygon “window” and also in the results panel on the left side of the Apto Maps screen.
4. To further filter your results, use the filter fields listed above your map. Once you have the relevant data at your fingertips, it’s easy to create call lists to reach out to those building owners/landlords to get your deals happening!
Use case Example 3: Using the Radius Search feature to find listed properties on the Map.
Similar to the polygon example above, let’s say that your client needs to be close to Union Station because most of their employees commute via train. You can easily center a radius on top of your point of interest, and define the distance to capture all the availabilities within the specified distance.
1. Click on the radial icon in the bottom right corner of the Apto Maps screen.
2. Create your radial view by clicking on the map in the desired area. From here you have 2 options:
a) You can utilize the manual “click and move” feature after placing your center on the map and toggling the size by the modifying the outside perimeter of your shape
b) You can enter in a mile radius to give you a custom mile radius from which to begin your search.
Once your search shape is saved, you will see your listed and unlisted properties in the shape “window” and also in the results panel on the left side of the Apto Maps screen.
3. To further filter your results, use the filter fields listed above your map. Once you have the relevant data at your fingertips it’s easy to create call lists to reach out to those building owners/landlords to get your deals happening.